CapAbilities

IT Asset Management as a Service

Sequoia IT Asset Management as a Service provides IT Operations, Financial and Procurement Executives with complete visibility of the IT assets in their environment. This is done with a single product that delivers full lifecycle, financial, contract, vendor and software compliance management capabilities.

By managing the complete IT asset lifecycle and simplifying the increasing complexities of measuring software compliance, Sequoia IT Asset Management as a Service helps to: reduce costs; mitigate risks; support compliance efforts and improve decision-making processes.

With a complete account of your IT asset base, Sequoia IT Asset Management as a Service gives you the confidence and control to deliver real business value. This helps you to rein in spiralling IT costs and boost ROI by identifying underutilised software and hardware assets, spotting licence violations, improving hardware usage profiles, and managing contracts and usage patterns.

Sequoia IT Asset Management as a Service can help you minimise the risk of software audits by uncovering illegally used applications.

As a single, comprehensive product offering, Sequoia IT Asset Management as a Service helps you manage the complete IT asset lifecycle and simplify the increasing complexities of measuring software compliance by enabling essential business functions, including:

  • Financial Management
  • Vendor Management
  • Contract Management
  • Software Licence Management
  • Request fulfillment Management

Financial Management

Understanding the financial impact of your asset base enables you to decide what costs are relevant to your business. Sequoia IT Asset Management as a Service tracks and categorises all asset-related expenditures, including historical, current and projected costs, to help you analyse their financial impact.

Payment Streams – Automatically build payment streams based on the terms of the contract, such as recurring periods and escalation percentages. This informs regarding how much has been paid and identifies future financial commitments.

Invoice Reconciliation – Verify vendor invoices through the invoice reconciliation wizard. Compare the physical invoice with the expected payment due based on historical payment streams.

Automation – Automate notification for maintenance renewal dates, cancellation deadlines, payment due and lease expiration dates.

vendor management

Take control of your vendor relationships by understanding their interdependencies between your organization and among one another.

Detailed Profiles – Compile detailed information about the vendors with whom you do business, including contact information and their relationships to other companies.

Complete Relationship Information – Leverage your buying power by gaining complete information about total rand spent and what you will spend with a vendor during a given year.

Contract Management

After negotiating contracts with your vendors, the paperwork is often put in the filing cabinet and the terms are forgotten. Making contract information easily accessible enables you to properly administer the terms of an agreement.

Document Types and Templates – Manage any type of document that is relevant to your business, create contract templates and standardise on terms and conditions for easy reporting and analysis.

Attachments – Link scanned or electronic images to contract profiles. This enables you to quickly access the original document.

Relationships – Relate all the pertinent agreements and costs associated with vendor contracts to understand the entire deal with a quick look.

software asset management

Sequoia IT Asset Management as a Service provides visibility into your organisation’s software environment by automatically and optimally associating software licences with the discovered software and identifying problem areas — all in direct support of software licence compliance.

Detailed Software Licence Profiles – Track all aspects of a software licence including: usage rights, payment history, purchasing information, physical location of hard copy licence agreements or images of relevant licence and payment documents required by an audit.

Inventory Integration – Make use of inventory data from all available sources, including discovery tools from CA and other vendors.

Software Compliance – Identify gaps between the software deployed and the software licensed, and provide proactive alerts when software titles are out of compliance.

Software Product Knowledgebase – Replace the costly, error-prone manual research of software inventory data with up-to-date, trusted software licence compliance information at the push of a button.

Licence Administration – Help ensure compliance is being calculated correctly by associating related licences through licence dependency mapping.

Facilitate Best Practices – Adhere to industry-standard ISO 19770-1 Software Asset Management processes.

Request Forfulment management

Being able to automate the request of IT assets through a repeatable service offering that is accessible through a Service Catalogue can dramatically increase customer satisfaction and standardise your asset base to improve response times and service levels.

Self-Service Asset Requisitioning – Enable users to initiate asset requests through a configurable Service Catalogue.

Asset Reallocation and Fulfilment – Optimise your asset base by fulfilling requests with available assets instead of initiating unnecessary purchases.

Monitor and Track Requests – Control requests to standardise. This enables organisations to negotiate larger deals and bigger discounts with fewer vendors.

Reduction in Procurement and Staffing Costs – Streamline and enable the request process to be available to the organization to reduce cost associated with procurement and IT Asset Management staffing.

Approval Management – Automate the approval process using the flexible workflow engine.